Guide Event Coordinator Guide

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Event Coordinator Guide

 

Overview

This guide covers the four event categories GGU runs for Wizard101, how each one is set up, and how to adapt on the fly depending on turnout. Read through the whole thing before coordinating your first event.

The Four Event Categories:

• › Guild Benefit Events — anything that benefits the guild (Guild Museum, Guild Meeting)
• › Player Benefit Events — anything that benefits players (Boss Farming, Questing, Cantrip Chest Farming, Beastmoon, Decathlon, Portal of Peril, Challenge Mode, Gear Farming, etc.)
• › PvP Events — anything having to do with PvP (Tournaments, Practice PvP, etc.)
• › Raid Events — anything having to do with raids

 

Guild Benefit Events

 

Guild Museum Setup

Guild Museum events run on what the museum currently needs — not a fixed routine. Before grouping anyone up, check the museum itself.

• › Go into the Guild Museum and check which exhibits need Prima Materia
• › Identify what's required to get that Prima Materia for the needed exhibits
• › Divide attendees into groups based on turnout (e.g. 7 players → 4+3, 8 players → 4+4, etc.)
• › What groups actually do — Bosses, Minions, or Cantrip Farming — depends on headcount and what the museum needs

Guild Meeting Setup

Guild Meetings are whole-guild gatherings — no grouping required. The purpose is to review where the guild currently stands and what needs to be worked on going forward.

 

Player Benefit Events

 

Cantrip Chest Farming (Spellements) Setup

This is one of our most common Player Benefit events — everyone needs spellements, so it runs often.

• › Divide attendees into groups of 3
• › If attendance does not divide evenly into 3s, pivot — randomly pick a player, find out what they personally need, and have the group go help them with that instead

Beastmoon, Decathlon, Portal of Peril & Challenge Mode Setup

These events follow the same layout as Guild Museum Events — divide attendees into groups based on turnout (4+3, 4+4, etc.) and assign each group accordingly.

 

PvP Events

 

Setup

PvP — Tournaments, Practice PvP, etc. — is not currently a primary focus for GGU.

• › Coordinators have flexibility here — design whatever format, group sizes, and structure work best for the event. No fixed template exists yet.

 

Raid Events

 

Current Status

Raids haven't launched for GGU yet, so this setup is still in early planning. What we know so far:

• › Minimum of 12 players
• › Minimum character level of 160
• › Advanced combat rules apply — this is part of why spellements matter

This section will be updated once group composition, role rules, and farming requirements are finalized.

Coordinator Notes

Cantrip Chest Farming shows up in two places — is that a miscategorization?

No — it's correctly dual-purpose. It's a tool used inside Guild Museum events (Guild Benefit) when an exhibit needs Prima Materia, and it's also its own standalone Player Benefit event for spellements. Just be clear going in on which "version" you're running, since the goal changes which targets the group should prioritize.

Is everything else categorized correctly?

Yes. Guild Museum and Guild Meeting sit correctly under Guild Benefit since they serve the guild collectively, and Boss Farming, Questing, Beastmoon, Decathlon, Portal of Peril, Challenge Mode, and Gear Farming all sit correctly under Player Benefit since the payoff goes to the individual player.

Summary — Setup Quick Reference

• › Guild Museum — check exhibit needs first, then group by turnout (4+3, 4+4, etc.)
• › Guild Meeting — whole-guild, no grouping needed
• › Cantrip Chest Farming — groups of 3, pivot to helping one player 1:1 if it doesn't divide evenly
• › Beastmoon / Decathlon / Portal of Peril / Challenge Mode — same group-by-turnout layout as Guild Museum
• › PvP — coordinator's discretion, no fixed format yet
• › Raids — 12 players minimum, level 160+, advanced combat rules (planning stage)

Questions about event setup? Reach out to Wizard101 Leadership.